Working with a seasoned corporate event production company brings your vision for your event into a tangible production plan. Crews, staff, and venue operators can use this detailed outline to ensure the success of your conference, awards night, gala, and other planned events. A production company can work closely with your team from initial planning to execution on the day of your event to ensure its success.

What is A Corporate Event Production Company?

A corporate event production company specializes in planning, organizing, and executing various types of corporate events for businesses and organizations. This makes them indispensable to create a seamless experience for event attendees, ensuring that all activity elements come together flawlessly. Experienced production companies can arrange small meetings, conferences, large-scale product launches, trade shows, gala dinners, and corporate parties.

Services of Production Companies

Corporate event production companies have a team of professionals with expertise in various areas, such as event planning. They can help you with project management, site design, technical production, and event marketing. You leverage the expertise of a team that works together to create memorable and successful events that meet your objectives.

They provide the following services to enhance the experience of your guests on the day of your event:

Event Planning

Event planning professionals work closely with you to understand your goals for the convention. They will discuss crucial matters with you, such as event objectives, your budget, visuals, and theme. Specialists help you conceptualize the event, determine its theme, and create a detailed plan to bring it to life.

Venue Selection

If you don’t have a planned venue for your event, these professionals can help you select the best location to host your function. Choosing the perfect venue for the event is crucial since it can impact your guests’ experience. You need to consider certain factors, such as the accessibility of the location, capacity, facilities, and overall ambiance.

Logistics Management

Staging your event will require a lot of manpower since you will be preparing the event location and installing various pieces of equipment. This process involves managing all the logistical aspects of the event, including transportation of lighting and audio equipment, accommodation, catering, staging, lighting, and decor.

Video Mapping

Video mapping is a technique that produces spatial augmented reality. Video mapping is used in events to project video content onto surfaces such as buildings, stages, or objects, turning them into dynamic, interactive displays.

Event production crews precisely align projected images with the contours of various surfaces, such as walls, floors, and other areas of your venue. This technology creates stunning visual illusions, transforming ordinary spaces into immersive environments. You leverage this technique for visual storytelling, branding, and enhancing the atmosphere of an event.

Event Streaming

Some of your guests may not attend your gathering at the venue. This is where event streaming technology comes in, allowing those unable to be physically present to participate in real-time from anywhere in the world through live audio and video broadcasting. This ensures that everyone can still engage with your event, maximizing its reach beyond the confines of your selected physical venue.

Streaming services feature state-of-the-art technology, allowing guests to stream your event live and on-demand. There are several options available to you when you stream your convention:

• Two-way video conferencing
• Hybrid meeting
• Streaming to mobile devices
• Webcast videos
• Virtual seminar or webinar
• Broadcasting to an overflow room
• Online live event streaming

These options are available to you to meet the goals for your event. When used efficiently, event streaming can increase audience engagement.

Technical Support

Your staff may not have the expertise or experience to handle audio-visual equipment, let alone how to set up this type of equipment. This is where professionals from a seasoned event production company can help. They can provide technical support for all audio-visual requirements, including sound systems, microphones, projectors, screens, and lighting. This service allows you to focus on other essential facets of your event, such as providing for the guests’ needs and preparing the content for your event.

Event Marketing

Some event production companies also offer marketing services to promote your event. They may help you design promotional materials, manage social media campaigns, and hold press releases if necessary.

On-Site Management

Expect gala night or the day of your event to be hectic. Your team may have their hands full catering to the guests, preparing and distributing materials, and ensuring everyone is having an excellent experience. You may not have time to work on faulty lighting and other technical difficulties. On the event day, event production companies oversee all aspects of event execution, ensuring everything runs smoothly and according to plan so you can focus on the event.

Work with Event Specialists from Showtech Productions

If you need help organizing the perfect event for your company or organization, look no further than Showtech Productions. We are a full-service audio-visual production and rental company serving the DFW area.

We provide turn-key solutions for audio-visual needs with an extensive events portfolio.

Contact us today to get a quote.